3.1 Define clear responsibilities for everyone involved in the onboarding process
Content
Description of Best Practices
Ensure everyone involved, including the manager, HR, other stakeholders, and the new hire, are aware of roles and responsibilities during onboarding[1]
Make gender-aware and inclusive onboarding a key deliverable for a manager’s performance review and/or integrate this into the manager’s KPIs
Pay special attention to which tasks are assigned to women and men in the beginning and what support they get (e.g., is there a difference on the first workday between men and women being “served” by support functions in setting up their workplace and systems)
Ensure HR and onboarding managers have received gender equality and D&I training and act as role models that exemplify the company’s gender equality and D&I values
Challenges of Implementation
Lack of awareness from management, organization, and peers on how important good onboarding is to create an inclusive workplace
Lack of awareness of HR and support staff of their own biases resulting in differences in supporting women and men in the integration process
What Success Looks Like
New hires feel welcome and fairly treated, they experience an inclusive work culture from day one
Women and men have the same chances to perform soon after onboarding
Management and HR functions have accepted onboarding as a key responsibility
The business case for effective or ineffective onboarding is know
Resources and Tools
Report/Study (incl. Tools): Onboarding New Employees: Maximizing Success (Society for Human Resource Management)
Article: Understanding and Designing an Inclusive Onboarding Experience (Medium)
Webinar: Building an Effective Onboarding Strategy (Ajilon)
Video: HR Basics: Onboarding (Gregg Learning)
[1] ONBOARDING. Also known as “organizational socialization” is the “process of helping new hires adjust to social and performance aspects of their new jobs quickly and smoothly, and learn the attitudes, knowledge, skills, and behaviors required to function effectively within an organization.” (Source: Panopto, What is Employee Onboarding?)